January 14, 2005 From: Carilli To: J. Turner, chair ASAC re: Pan-ALMA science meeting 2006 cc: ASAC, R.Baschiller, J. Cernicharo, T. Wilson, A. Wootten Jean, The Pan-ALMA science meeting sub-committee met on Feb 14, 2005. Attached are minutes from the meeting. We will present a proto-plan for comment at the ASAC meeting in February. Chris Carilli NRAO Socorro NM USA -------------- Minutes Pan-ALMA subcommittee telecon Jan 14, 2005 Attending: Carilli, Wootten, T.Wilson, Testi, Bachiller Absent: P.Cox Carilli introduced the Pan-ALMA science meeting. The ALMA project has expressed the desire to have semi-regular meetings to discuss ALMA science,and up-date the community on ALMA. The first international meeting of this type was in Washington DC, 1999, sponsored by NRAO/AUI/Wootten. Note that these international meetings are meant to be of larger scientific scope than the regional meetings (eg. Maryland May 04, or the ESO ALMA open-days). The ASAC has discussed such a meeting informally for the last two years. In Fall 2004 the Spanish ALMA community presented a formal proposal to the ASAC to host the meeting sometime in 2006 in Madrid. This invitation has focused the ASAC, to the degree of the formation of the subcommittee to consider the options, and present plans to the ASAC in Feb 2005. Spanish invitation: Bachiller then discussed the spanish invitation. The spanish ALMA national committee proposes to host the meeting in Madrid, hopefully at the Congress palace. The official invitation to the ASAC suggested Spring 2006, but the ASAC has requested Fall 2006. Fall 2006 should be ok for the Spanish community. the congress hall is already booking up, so they need dates soon after the ASAC Feb meeting. Could use university for free, but not at center of city. AI: ASAC formalize acceptance of spanish invite Funding: Bachiller and Wilson have investigated funding options. The target cost for hosting at the Congress hall is 50kEuro. We expect about 1/3 of this from the registration fees (120Euro), 24 kE from the Spanish ALMA community, and 8kE from ESO/Radionet. The US payed for the Washington meeting, so funding should come from europe. The washington meeting cost 11k$ + 3k$ for hall (after subtracting reg fee). AI - Wilson, Bachiller firm-up funding promises. AI -- will Japan contribute funds? Dates: All agreed that Fall 2006 is OK. Beginning of Oct is already booked. Sept is too close to IAU. Current time frame is late Oct. conflicts: NRAO 50th Oct 14, 15. Maryland meeting -Oct 10-15 IAU - Aug Note from Fukui -- japan wants international meeting next year as well? could be community meeting or full international? Could be a conflict. AI: ASAC should set date and tell Spanish. AI: Carilli check for other conflicts AI: Get info from Japanese rep at ASAC meeting Format: total length of 3.5 days, with mostly plenary science talks, with 1 day or so dedicated to current ALMA status and eventual capabilities. No major parallel sessions are planned, although smaller meeting rooms might be useful. Expect on order of 200 participants, as in Washington. In fall 2006 we expect 1 ant on site. AI: ASAC discuss format LOC: Bachiller, Cernicharo, others SOC: Current subcommittee-- Carilli,Wootten,T.Wilson,Testi,P.Cox, Bachiller plus: Japanese rep, chilean rep, ASAC suggestions? (limit to 12 max). Proceedings -- yes (ugh!). Kluwer? ---------------