March 18th (Mon)

venue: NAOJ Mitaka headquarter

The Before-ASAC Meeting: ALMA Liaison Group Meeting proposed.

March 19th

9:00-9:15 am Welcome and establishing a plan for writing the report

9:15-10:00 am Project update, including a brief overview of the planning

for the presentation of the bilateral project to

the NSB, ESO. (Rafal, Kurz)

10:00-10:30 am Current project status in Japan (Ishiguro)

10:30-10:45 am Discussion

10:45-11:00 am Tea/coffee break

11:00-11:30 am Project status in Chile, including site legalities (Brown, Bronfman)

11:30-12:00 am Begin individual progress report areas: Prototype

antennae update (Welch, Walmsley, Fukui --

Kingsley, Stanghellini, Ukita)

12:00-12:30 am Prototype receivers, LO (Not production report) (van

Dishoeck, Blake -- Wild, Cunningham)

12:30- 1:30 pm Lunch, tea/coffee

1:30- 1:45 pm IF subsystem, baseline correlator (Bachiller, Scoville --

Sramek, Baudry)

Not much to say on the correlator--chips are ordered

and it is under construction. -Al

1:45- 2:00 pm Calibration, WVR system (Richer, Wilson -- Guilloteau,

Wootten)

I wish there were some progress to report on most

of this but I feel that we await the antenna before

much occurs. An expression of ASAC concern might

help move things along. Discuss photonic cal system? -Al

2:00- 2:20 pm Revised testing program in Socorro (Welch, Walmsley, Fukui

-- Mangum, Baars, Ukita)

2:20- 2:20 pm Summary of what various international TACs do (Cox, Evans, Fukui)

2:40- 3:00 pm Tea/coffee break

3:00- 3:30 pm European presentation on RSCs (Cox)

3:30- 4:00 pm North American presentation on RSCs (Evans)

4:00- 4:30 pm Japanese presentation on RSCs (Fukui)

4:30- 5:00 pm Discussion and adjournment

5:00- 5:30 pm Interactions with press

6:00- 8:00 pm Dinner

venue: NAOJ Mitaka headquarter

Japanese newspapers are interested in the ALMA project and the Japanese

status in it. A brief (<60 min) meeting with some ASAC members and the

press may be set right after the first day's ASAC and before dinner. We

can state that ALMA is starting now, with Japan having a delay. Good words

from European and north American members on the expectation for the

Japanese participation would be very helpful.

After the meeting, the press can join the ASAC dinner buffet. We may enjoy

friendly atmosphere and exchanging information.

-------------------------------------------------------------------------------

March 20th

9:00- 9:30 am Summary of RSC discussion, recommendations (longer?)(Cox, Evans, Fukui)

9:30-10:00 am AIPS++ testing report (as part of a longer software

section?) (Benz, Gurwell--Glendenning, Raffi)

10:00-10:30 am More general software issues. Pipeline? Archiving? (ties to RSCs)

10:30-11:00 am Baseline receiver bands production report, Europe (van Dishoeck -- Wild)

11:00-11:15 am Tea/coffee break

11:15-11:45 am Baseline receiver bands production report, North America

(Blake -- Cunningham)

11:45-noon Receiver production report, Japan (Nakai -- Sekimoto)

12:00-12:30 pm Discussion

12:30- 1:30 pm Lunch, tea/coffee

1:30- 2:00 pm Results of Configuration CDR, imaging performance (enough?)

(Yun, Booth -- Wootten, Guilloteau)

2:00- 3:00 pm Toward a three-way ALMA: ACA, receiver bands, correlator

(Evans, Cox, Fukui -- Brown, Kurz, Ishiguro)

3:00- 3:15 pm Tea/coffee break

3:15- 4:30 pm Meeting of subgroups and initial writing assignments

4:30- 5:30 pm Meeting of the whole, summary of recommendations/report

-------------------------------------------------------------------------------

March 21st (Thurs)

venue: National Museum of Emerging Science and Innovation

March 21 is a Japanese holiday, celebrating the equinox, and we will have a

"ALMA Science Day" event at the National Museum of Emerging Science and

Innovation located at the waterfront of Tokyo.

<Associated General Lecture or Science day>

date: afternoon of March 21 (Thu) - Japanese holiday to celebrate equinox

venue: A hall with 300 seats in the National Museum of Emerging Science and

Innovation has been tentatively reserved.

This new museum opened in July 2001 at the Tokyo waterfront will co-host

the Lecture session.

http://www.miraikan.jst.go.jp/

The main goal of the session is to convey the exciting forefront of

astronomical research and the prospect of more exciting science with ALMA

to the general public with interest in science, with ages ranging from ~15

to 60 or up averaging at

high school students. Families visiting the museum on that day can drop in

if they get interested. Press are also invited of course.

The session may be composed of two parts.

1. Lectures on Astronomy and ALMA (100 min total)

A brief description of the ALMA project will be given. After that,

scientific talks are given by European, North American, and Japanese

speakers. The European and North American speakers give lecture in English

followed by Japanese translation page by page (of viewgraphs/PowerPoint).

We need to nominate the speakers.

2. Discussion (60-90 min)

After a short break, we will have a discussion session. It can be in a

panel discussion style with the former speakers and a few more (e.g., the

director of the museum, Dr. Mouri, who is an astronaut himself, if we

succeed to persuade him to come) on stage, exchanging discussions on ALMA

in terms of science, technology, and society. In the course of the

discussion, we pick up the questions from the audience written in question

sheets and collected during the break. (The discussion will be made mainly

in Japanese. We will assign graduate students to give a minimum of

interpretation to follow the discussion. Picked questions from the

audience are translated. )

-------------------------------------------------------------------------------

HOTEL, TRAVEL PLANNING

For the participants of the meeting, we have made a block reservation of

hotel rooms near the JR Mitaka station.

ROYNET HOTEL MUSASHINO

Phone +81-422-36-0022, FAX +81-422-36-0020

Room rate JPY 9,000 per night (breakfast not included) + Tax

From Narita, you can take JR Narita Express (NEX) to Tokyo (60 min), and

change to JR Chuo Line to Mitaka (30 min).

The hotel is 5 min walk north from JR Mitaka station. To get NAO, you can

take a bus or taxi from the station.

ALMA-J office is happy to make the logistical support. For this purpose,

we would like to ask you about your plan for the Tokyo ASAC meeting.

Please fill in the form below and send it to Ms. Sachiyo Ueshiba by

February 4.

Tetsuo Hasegawa, ALMA-J Office

-------Please cut here and send by Monday, February 4 ----------

To: Ms. Sachiyo Ueshiba, ALMA-J Office

e-mail: sachiyo@nro.nao.ac.jp

FAX: +81-422-34-3764

Name (Family, First):

e-mail:

Institute:

<<<Attendance of ASAC>>>

Do you plan to attend the ASAC meeting in Tokyo?

March 19: Yes/No/TBD

March 20: Yes/No/TBD

March 21: Yes/No/TBD

<<< Hotel Booking Request >>>

Do you need booking at Roynet Hotel Musashino?: Yes/No

Arrival Date and Approximate Time:

Departure Date:

Preference: smoking / non smoking (limited availability)